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Votes And Proceedings - House Of Commons: Procès-verbaux - Chambre Des Communes

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Parliamentary papers PDFs published on GOV.UK need to include specific information about the paper. Including the correct information, as advised in the official documents section of the GOV.UK Publisher Manual, will ensure that your document can be found by the GOV.UK search functionality for official documents, and harvested by the legal deposit libraries for statutory legal deposit. There are a number of organisations that do not need to publish their House of Commons or unnumbered Act Papers on GOV.UK. Organisations must obtain print-ready PDFs from their printer, unless the PDF was created in-house. This should be the file used by the printer to produce the copies that your organisation, or parent department, will lay before Parliament.

Organisations should time the receipt of documents’ final web-optimised PDFs and print-ready PDFs so that GOV.UK publication can take place on the same day as the document is laid before Parliament. It is strongly suggested that both web PDFs and print PDFs are received before laying to expedite publication. Failure to publish promptly, or with the correct publication information, may result in documents being discussed in the media, but the wider public being unable to access the paper. This may result in organisations receiving complaints. The information to be added to the relevant fields in the GOV.UK publishing system for each PDF uploaded includes:

The publication information added to GOV.UK is unique to each publication and is used by researchers, students and librarians to identify specific publications. It is therefore important that the correct information included with every document published on GOV.UK.

Failure by organisations to publish promptly and accurately will result in people being unable to access the document. Details of documents laid before Parliament are publicly available, therefore users of these documents now, and in the future, expect to be able to find these documents once they have been laid. Consolidated version Votes and Proceedings for the First Session of the 47th Parliament ( PDF 4.39 MB) — last updated 24 November 2023. It is the authoring organisation’s responsibility to ensure that the paper is published on GOV.UK. This requirement applies to papers published by organisations listed on GOV.UK, including those with an exemption from publishing other content on GOV.UK. The requirements for publishing these papers are set out by the Government Digital Service (GDS) under official documents. information about the paper is correctly added to the fields in the GOV.UK publishing system in line with GDS requirements The Votes and Proceedings listed below in calendar view link to Parlinfo where HTML and PDF versions of the documents are available. 2023web-optimised PDFs should meet GDS guidelines on creating accessible PDFs. More information can be found in the Government Service Design Manual Once laid, parliamentary papers must be published on GOV.UK. Publication may be coordinated so that it coincides with a major announcement or policy launch.

Failure to meet these obligations might lead to a paper being unavailable to users. GOV.UK exceptions

Publishing the paper

Parliamentary papers must be laid in the Journal Office before they are published or otherwise distributed. Laying is usually undertaken by your department’s parliamentary unit, or that of your parent department. Some annual reports and accounts are laid by HM Treasury. Publishing before laying is considered discourteous to the House of Commons. Securely wrapped hard copies may be distributed under embargo before a document is laid, however the copies must not be unwrapped until after laying has taken place. Print-ready PDFs do not need to be uploaded to GOV.UK for unnumbered Act or unnumbered Command Papers. However, if these PDFs are available please consider whether their inclusion would be helpful for end-users. The publication of the print-ready PDFs will allow anyone wishing to produce and sell professionally printed copies to do so. The British Library collects the web PDFs of parliamentary papers from GOV.UK for statutory legal deposit. Therefore it is important that the documents are published according to GDS requirements, and that the files meet the PDF/A standards required by the GDS. When uploading House of Commons or unnumbered Act Papers, it is important that the correct Parliamentary Session year is selected. The period covered by an annual report and accounts will not always be the same as the Parliamentary Session. Failure to select the correct Session will create difficulties for users trying to locate your document. If you are in any doubt about the correct Session then please consult your parliamentary unit or the Parliamentary recess dates.

Please see the Journal Office guidance for other information relating to unnumbered Act Papers. Publication and the evolution of policy For a fee, the current core supplier for parliamentary papers, and other suppliers, can provide services to create an accessible PDF. The Votes and Proceedings are the official record of the proceedings of the House of Representatives. This record contains the proceedings and decisions of the House and the Federation Chamber; and the attendance of Members in the House, including any leave. 47th Parliament

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